Centralization is a must
In order to be able to make a reliable travel spend expense report, centralization of all your business travel is a must. This way you receive a complete overview and insight of travel practices within your company. Centralization leads to easier administration and saves time. Not to mention the major advantages in the context of your Duty of Care program: via us, you always know where your employees are in the event of an emergency. Yet the UNIGLOBE approach goes even further. We soon become familiar with your specific travel needs and can take these into account in our advice and any subsequent support. Always on a people-oriented basis!
“As long as trips are booked via separate online platforms or providers, it is almost impossible to get a realistic picture of the situation. Data is fragmented and some costs are even kept completely under the radar. By consolidating all your business trips at Uniglobe, you can be assured of transparent and detailed reporting. Our new UBI booking platform offers the ideal solution for this.”
FU - Business Development manager at Uniglobe
In the first place, a thorough analysis is still the best way to keep a finger on the pulse. This will give you a kind of snapshot. When it comes to business travel, its not just about the overall costs on an annual basis. A meaningful analysis provides you with a wealth of insights and opens the door to new opportunities.
An analysis yields useful and not so useful data. As we know from experience, the 80-20 principle from Pareto regularly holds sway here too. A focus on top travel destinations, first-rate airlines and first-rate travellers is often enough to formulate advice which has the greatest impact.
The right questions
To provide the right solutions, the right questions must first be asked. Masses of data emerge during analysis. We cluster them to arrive at the most pertinent questions that help determine your business travel policy.
- Economy or Businessclass?
The main advantages of an intercontinental business class flight are obvious. When it comes to shorter flights within Europe, the main advantages over economy class are often less pronounced. However, these business class tickets are often booked as a habit. We provide you with the right advice.
- How long to book in advance?
Sometimes a specific function or business event only allows you to book your trip at short notice just before your departure. While in other situations, the force of habit is often lurking in the background. With analysis, it is possible to determine exactly how long in advance an airline ticket can best be booked.
Online reservations can offer several advantages. It offers you have fast access to a wide range of products at any time of the day. The transaction fee is lower and sometimes the average ticket price as well. This is due to a particular reason. When it comes to booking online, we've noticed that a cheaper option is chosen more often. There is also a reduction in last-minute bookings, which has a positive effect on the price.
- Frequently used routes and corporate programs?
Interesting travel route deals can be negotiated with different airlines and alliances based on particular volumes. In order to be able to make full use of these, it is advisable to consolidate trips to frequent destinations where possible with one airline.
- What about frequent flyer programs?
Are your employees allowed to earn points via their frequent flyer program for their own personal use during their business trips? This can be a rather sensitive issue. In practice, we sometimes see atypical choices that primarily serve the individual discount program, rather than the interests of the company.
"After all these years, it continues to amaze me how unfathomable the travel practices within a company sometimes appear, until you start digging a little deeper. I was once with a customer who was convinced that he should always book flexible tickets. After all, their types of activities often required frequent changes. Research confirmed this, however 75% of all changes were made before a ticket was even issued. Flexible tickets are especially useful in the event of changes that occur after issuance and so the argument in favour of always booking more expensive tickets was challenged. We would never have been able to make any headway here without a thorough analysis."
JM - sales & account manager at Uniglobe
Personal and multidisciplinary approach
At Uniglobe, we help our customers to establish or adjust their Travel Policy and that's never a one-way street. Every customer is different and specific requirements can vary greatly from one company to another. That is why your account manager will always advise you to take time out once or twice a year to discuss your company's business travel policy with relevant parties from the various departments, e.g. HR, Finance and the Travel Manager. This involves covering all aspects such as flights, trains, hotels, rental cars, transfers, but also any hidden additional costs.
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